Effective Date: November 1, 2025
Jurisdiction: State of Wyoming
Applies To: All landlords, property managers, agents and listing entities using the Tentunit platform to list residential rental properties (including student housing, young-professional and conventional rentals) in Wyoming.
1. Purpose
This Statement sets forth the operational, legal and ethical obligations that landlords must satisfy when listing properties via Tentunit in Wyoming. Use of the Tentunit platform constitutes the landlord’s acceptance of this Statement, Tentunit’s Terms of Service and Payment Terms, the Fair Housing & Equal Access Policy, and all applicable federal, state and local laws. This document is not legal advice; landlords should consult qualified counsel for full compliance.
2. Listing Accuracy, Transparency & Advertising Standards
Landlords must ensure that all listings on Tentunit are truthful, current, and accurately reflect the unit being offered and the terms.
Required Disclosures:
- State the full monthly rent, the lease term (fixed or periodic with renewal/notice details), and the earliest availability date.
- Disclose all one-time and recurring fees: application/screening fees, move-in/administrative fees, pet deposits/fees, parking/amenity fees, utility-rebilling/allocation charges.
- Disclose security deposit amount (or any fee in-lieu structure, if applicable) and the conditions and timeframe for return or accounting.
- Specify utility responsibilities: which utilities the tenant pays vs. which the landlord covers; if sub-metering or allocation is used, explain the method.
- Provide photographs and descriptions that reflect the actual unit being offered — model unit photos may only be used if clearly labelled and representative in condition and layout.
- Provide screening criteria up front: income minimums, credit/rental-history requirements, guarantor/co-signer policy, student-eligibility or shared-housing/roommate policy if relevant.
- Confirm availability: Do not market units not genuinely available for lease; if a unit is held/leased/unavailable, update or remove the listing promptly.
Prohibited Practices:
- Advertising a unit that is not genuinely available without timely status update.
- Over-stating or mis‐describing material facts such as bedroom/bath count, square footage, finishes, condition, view or amenities.
- Using “starting at” or “from” pricing without full disclosure of eligibility, unit availability and timing.
- Omitting material fees so that a reasonable renter is misled about the total cost of occupancy.
- Engaging in bait-and-switch: advertising one unit or terms and offering something materially different without disclosure.
Legal/Regulatory Context:
Wyoming’s landlord-tenant laws for residential rental property are codified under Wyoming Statutes Title 1, Chapter 21 (“Actions and Proceedings — Residential Rental Property”) and the corresponding statutes for security deposits and deposit returns. See § 1-21-1208 (deductions from deposit, itemization, time limits) among others. Advertising/listing practices must also be consistent with federal truth-in-advertising and the federal Fair Housing Act.
3. Fair Housing & Equal Access
Landlords listing on Tentunit in Wyoming must comply with:
- The federal Fair Housing Act (42 U.S.C. § 3601 et seq.).
- Applicable state and local non-discrimination laws (e.g., Wyoming Statutes prohibiting discrimination on basis of race, color, religion, sex, national origin, disability, familial status).
Landlord obligations include: - Applying neutral, consistently enforced screening criteria to all applicants, regardless of protected class.
- Providing reasonable accommodations/modifications for individuals with disabilities as required by law.
- Avoiding discriminatory or exclusionary language/practices in advertising, screening and lease enforcement.
- Keeping documentation of screening criteria used, decision rationale, accommodation/modification requests and outcomes.
4. Communication Standards & Platform Responsiveness
Given Tentunit’s focus on student and young-professional renters and the platform’s commitment to transparency and responsiveness, landlords must maintain timely and documented communication:
- Acknowledge listing inquiries, application submissions, maintenance/repair requests via Tentunit (or another documented channel) within 24 hours, and provide a substantive update within 48 hours.
- Keep applicants informed of status (approved, denied, wait-list) and keep tenants informed of scheduled entries/inspections, lease changes, house/roommate rules, maintenance scheduling.
- Ensure listing information is kept current: any change to rent, fees, availability, utilities, amenity offerings or policies must be promptly updated.
- Conduct all communications professionally, respectfully and non-discriminatorily. Repeated failures to respond or abusive/discriminatory conduct may result in listing suspension or account termination by Tentunit.
5. Lease Execution, Legal Compliance & Contract Terms
Leases executed via Tentunit for properties in Wyoming must comply with state law and reflect best-practice standards.
Required Lease Elements & Obligations:
- While Wyoming law allows tenancy agreements according to statutory provisions, it is strongly recommended to use a written lease or documented digital equivalent, especially when a security deposit is collected.
- Lease must clearly identify the landlord’s full legal name and mailing address (or agent) for notices and service of process.
- Lease must clearly state: rent amount & due date; lease term (fixed or periodic); renewal or termination mechanics; security deposit amount and handling; all recurring and one-time fees; utility obligations; screening criteria; and for student/young-professional housing any roommate/shared-housing rules, sub-letting policy, early-lease-termination provisions.
- Include required disclosures: e.g., federal Lead-Based Paint hazard warning (for pre-1978 housing); any local/state required disclosures (none specific to Wyoming beyond deposit laws).
- Lease must not include terms that waive tenant statutory rights or permit unlawful “self-help” eviction methods (lock-out, utility shut-off). Wyoming law requires formal judicial process for eviction.
- Termination/notice provisions must align with Wyoming’s statutory eviction/forcible-entry and detainer procedures (see Wyoming Statutes §§ 1-21-1001 et seq.).
6. Habitability, Maintenance & Repair Obligations
Landlords must ensure that leased premises in Wyoming are provided and maintained in safe, habitable, clean and code-compliant condition. Tenant resources summarise the obligations.
Obligations include:
- Maintaining structural components: roof, walls, floors, windows/doors, stairways/porches, handrails in safe, usable condition.
- Providing and maintaining functioning utilities/systems if the lease or local code requires: plumbing, electrical, sanitation, locks/egress, heating/cooling (if specified).
- Responding within a reasonable time to tenant-reported conditions materially affecting health or safety; document notifications, vendor/work-orders, completion timelines, tenant communications.
- Keeping a maintenance log: tenant repair request date/time, vendor/work-order number, completion date/time, tenant notification, before/after photos.
- Not engaging in retaliatory conduct (e.g., increasing rent, ending tenancy, harassment) against tenants who exercise their legal rights (e.g., repair requests, deposit claims, code complaints). Wyoming law prohibits unlawful retaliation.
7. Entry, Inspections & Tenant Privacy
Landlords must respect the tenant’s right to quiet enjoyment of the premises and ensure access/entry is lawful, documented and reasonable.
- While Wyoming statutes do not set a blanket statewide notice period for non-emergency entry, best practice (and consistent with Tentunit standards) is to provide at least 24 hours’ written notice for non-emergency access and conduct entries during reasonable hours (e.g., 8 a.m.–8 p.m.).
- Entry must serve legitimate purposes: repairs, inspections, showing to prospective tenants/purchasers, agreed improvements, or as expressly provided in the lease.
- Documentation is required: notice date/time of entry, actual entry date/time, persons present, purpose of entry, condition observed, photographs where feasible.
- At move-out: Offer a walkthrough inspection with the tenant (if available) and use a condition checklist with timestamped photographs to document condition changes and support deposit deduction decisions or dispute resolution.
8. Security Deposit Handling & Administration
Wyoming’s security deposit laws are detailed in Wyoming Statutes § 1-21-1208 and § 1-21-1207 regarding notice of non-refundable deposit portions.
Key Rules & Requirements:
- No statutory maximum cap: There is no statewide limit on the amount a landlord may charge for a security deposit in Wyoming.
- If any portion of the deposit is designated as non-refundable, the lease must state that fact, and the landlord must give written notice at the time the deposit is paid. (§ 1-21-1207)
- Permissible deductions: Upon termination of the lease, the deposit may be applied by the landlord to unpaid rent, damages beyond reasonable wear and tear, cost to clean the unit to the condition at the beginning of the tenancy, and other costs provided by contract. (§ 1-21-1208(a)).
- Return timeframe: The landlord must deliver or mail the balance of the deposit plus a written itemisation of deductions to the tenant within 30 days after termination of the rental agreement or within 15 days after receiving the tenant’s new mailing address, whichever is later. If there is damage to the unit, that timeframe is extended by another 30 days. (§ 1-21-1208(a)).
- Utilities deposit: If a separate utilities deposit is held, different rules apply: if the tenant satisfactorily shows utility charges are paid, landlord must refund within 10 days; if not, then after 45 days landlord may apply the deposit to utility debt and must send refund within 7 or 15 days as applicable. (§ 1-21-1208(b)).
- Penalties for non-compliance: If landlord unreasonably fails to comply with deposit return deadlines or itemisation requirements, tenant may recover the full deposit and court costs. (§ 1-21-1208(c)).
Tentunit Requirements for Wyoming Landlords:
- Use a move-in condition checklist, signed by landlord/agent and tenant at move-in, with date-stamped photographs and tenant acknowledgement.
- In the listing and lease, clearly disclose: the security deposit amount; any portion that is non-refundable (clearly identified); conditions for withholding; the timeline and process for return; tenant’s responsibility to provide forwarding address.
- Maintain thorough documentation: deposit collected (date & amount); tenant forwarding address notification; any itemised deduction list with reasons and amounts; refund date and proof of mailing or transfer.
- Ensure that the deposit or itemised deductions + remaining balance are delivered within the statutory timeframe (30 days or 15 days after forwarding address, extended by up to 30 days if damage identified).
- Avoid mis-labeling any portion of the deposit as “non-refundable” unless clearly lawful and disclosed per statute.
- If ownership or management changes during tenancy: ensure deposit responsibilities are transferred properly and tenant is notified of successor landlord/agent and deposit holding arrangements (best practice though Wyoming statute does not detail transfer explicitly).
9. Student-Housing & Young-Professional Specific Standards
Given Tentunit’s focus on student and young-professional rentals, landlords must adopt elevated standards:
- In listing clearly disclose: proximity to campus/university, public-transport/parking policy/cost, sub-letting or early lease-release policy, roommate/shared-housing rules if applicable, renewal/non-renewal process.
- Provide digital onboarding materials tailored for younger renters: move-in orientation, roommate/house-share rules, utility/Internet setup instructions, local transport/campus orientation, emergency contact information.
- Avoid practices that may be viewed as predatory toward students/young-professionals (e.g., excessive non-refundable fees, ambiguous early-termination clauses, forced guarantor/co-signer without alternative).
- Maintain mobile/app-friendly communication channels — timely responses; clear roommate/house-rule expectations; house-rules (shared spaces cleaning, guest/party/noise policy, roommate obligations) must align with statutory tenant protections, clearly disclosed in listing & lease, and enforced consistently and fairly.
10. Documentation, Audit, Compliance & Platform Enforcement
Landlords must operate at institutional-level compliance and maintain full documentation; Tentunit retains strong enforcement rights.
Record-Keeping Requirements:
Landlords must maintain for each unit/tenancy:
- Listing metadata: date/time of listing, photo version history, fee schedule changes, availability updates.
- Screening/application logs: inquiry date/time, criteria applied, applications received, approvals/denials, communications archived.
- Executed lease file: signed lease (digital or paper), any amendments/renewals, disclosures, guarantor/co-signer documentation if applicable.
- Maintenance/repair logs: tenant request date/time, vendor/work-order reference, completion date/time, tenant notifications, before/after photo documentation.
- Entry/inspection logs: notice date/time, actual entry date/time, purpose of entry, persons present, condition observed, photos where applicable.
- Security deposit records: deposit amount & date collected; forwarding address documentation; itemised deduction statements (if any); refund date & proof of mailing/transfer.
- Communication logs: listing inquiries, application status updates, maintenance scheduling, entry/inspection notices, lease renewals/terminations via Tentunit portal or documented alternate channel.
Enforcement Rights of Tentunit:
Tentunit may:
- Audit landlord compliance (listing practices, lease documentation, maintenance/entry logs, deposit handling) at any time without prior notice.
- Suspend or remove listings for material or repeated non-compliance with this Statement, Tentunit policies or Wyoming/federal law.
- Freeze or withhold landlord payouts tied to units flagged for unresolved compliance issues (e.g., deposit disputes, habitability complaints, discrimination claims).
- Terminate the landlord’s platform account permanently for serious or repeated violations.
- Report non-compliance or unlawful conduct to relevant regulatory agencies (e.g., Wyoming judicial self-help or housing courts) when applicable.
- Seek recovery of damages, attorneys’ fees and enforcement costs incurred by Tentunit as a result of landlord non-compliance.
11. Indemnification
Landlord shall defend, indemnify and hold harmless Tentunit, its affiliates, officers, directors, employees, agents and contractors from and against any and all claims, losses, liabilities, damages, costs or expenses (including reasonable attorneys’ fees) arising out of or related to:
- Landlord’s breach of this Statement or any Tentunit policy;
- Landlord’s violation of any federal, state or local housing/tenant-landlord laws/regulations;
- Landlord’s mis-representation of listing, unit condition, availability, terms or fees;
- Tenant claims or disputes arising from landlord’s acts or omissions;
- Platform investigations or regulatory enforcement triggered by landlord non-compliance.
12. Governing Law & Reference Statutes
Wyoming Statutory & Reference Materials:
- Wyo. Stat. § 1-21-1208 – Deductions from deposit; written itemisation; time limits; penalties for non-compliance. Justia Law+1
- Wyo. Stat. § 1-21-1207 – Notice required if any portion of deposit is non-refundable. AAOA+1
- Wyoming Judicial Branch “Security Deposits” guidance. Wyoming Judicial Branch
- Wyoming Landlord-Tenant guide (University of Wyoming) summarising rights/responsibilities. University of Wyoming
Federal Law Foundations:
- Fair Housing Act (42 U.S.C. §3601 et seq.)
- Lead-Based Paint Hazard Reduction Act (for units built prior to 1978)
- Servicemembers Civil Relief Act (SCRA) — applicable to eligible tenants